Public Housing Authorities Directors Association

Public Housing Authorities Directors Association

          

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Conference Agenda and Session Descriptions

*Agenda items and times are subject to change

Thursday, April 30

Click on session titles for description
7:00 am–8:00 am EDEP Registration  
8:00 am–5:00 pm EDEP: Public Relations Room 1204

Friday, May 1

7:00 am–8:00 am EDEP Registration  
8:00 am–5:00 pm EDEP: Maintenance Management International Room B

Saturday, May 2

7:00 am–8:00 am EDEP Registration  
8:00 am–5:00 pm EDEP: Personnel Management International Room B

Sunday, May 3

7:30 am–6:30 pm Convention Registration 8th Level Terrace
8:00 am–9:30 am Small PHA Committee Meeting Roswell 1
9:40 am–11:40 am Housing Committee Meeting Roswell 1
10:40 am–11:40 am EDEP Subcommittee Meeting Roswell 2
11:50 am–12:50 pm Bollinger Committee Meeting Roswell 2
1:00 pm–3:00 pm Professional Development Committee Meeting Roswell 1
2:45 pm–3:45 pm Executive Committee Meeting Roswell 2
3:10 pm–5:10 pm Legislative Committee Meeting Roswell 1
5:30 pm–7:30 pm Welcome Reception in Exhibit Hall Atlanta Ballroom

Monday, May 4

7:00 am–5:30 pm Convention Registration 8th Level Terrace
7:00 am–7:50 am Continental Breakfast in Exhibit Hall Atlanta Ballroom
8:00 am–10:00 am Annual Business Session Peachtree Ballroom
10:15 am–5:00 pm Exhibit Hall Open Atlanta Ballroom
10:25 am–11:55 am Membership Committee Meeting Roswell 1
10:30 am–12:00 pm Maintenence Management in the Context of Asset Management Requirements Peachtree Ballroom B/C
10:30 am–12:00 pm

Just Get Serious® About Managing Your Time

Peachtree Ballroom D/E
12:05 pm–1:05 pm Bylaws Committee Meeting Roswell 2
1:00 pm–2:30 pm The Housing Authority from A to Z Peachtree Ballroom B/C
1:00 pm–2:30 pm Making Lemonade from Lemons: Resources and Strategies to Stabilize Communities and Expand Affordable Housing Peachtree Ballroom D
1:00 pm–2:30 pm Doing Well While Doing Good: Environmentally Friendly Capital Projects as Revenue Sources: What Do Energy Companies Have to Offer and How to Assess and Evaluate Options? Peachtree Ballroom E
2:45 pm–4:15 pm Ethics for HAs Peachtree Ballroom B/C
2:45 pm–4:15 pm Alternative Work Environments Peachtree Ballroom D
3:25 pm–4:25 pm Finance Committee Meeting Roswell 1
3:25 pm–4:25 pm Personnel Committee Meeting Roswell 2
5:00 pm–7:00 pm Reception in Exhibit Hall Atlanta Ballroom

Tuesday, May 5

7:45 am–5:00 pm Convention Registration 8th Level Terrace
7:45 am–8:30 am Continental Breakfast in Exhibit Hall Atlanta Ballroom
7:45 am–12:00 pm Exhibit Hall Open Atlanta Ballroom

8:00 am–9:30 am

Executive Committee Meeting

Roswell 2

8:30 am–10:00 am

Procurement Issues for HAs

Peachtree Ballroom B/C

8:30 am–10:00 am

Current Mold Issues Affecting Public Housing

Peachtree Ballroom D/E

10:15 am–11:45 am

A Model Board Meeting: Role Play

Peachtree Ballroom B/C

10:15 am–11:45 am

Section 3: Compliance Reporting, Challenges and Solutions

Peachtree Ballroom D/E

12:00 pm–1:30 pm

Bollinger Scholarship Luncheon

Plaza Ballroom

1:45 pm–3:15 pm

Are you ready for the Final Income and Rent Rule? Part 1

Peachtree Ballroom B/C

1:45 pm–3:15 pm

Energy Projects - A Commissioners’ Viewpoint

Peachtree Ballroom D/E

3:15 pm–conclusion

Board of Trustees Meeting

Plaza Ballroom

3:30 pm–5:00 pm

Are you ready for the Final Income and Rent Rule? Part 2

Peachtree Ballroom B/C

3:30 pm–5:00 pm

Asset Management 2009: Everything You Need to Know

Peachtree Ballroom D/E

Wednesday, May 6

7:15 am–1:30 pm Convention Registration 8th Level Terrace
7:15 am–8:00 am Continental Breakfast 8th Level Terrace

8:00 am–9:30 am

Getting "Shovel Ready"

Peachtree Ballroom

9:40 am–11:10 am

Atlanta Housing Authority’s Strategic Revitalization Program

Peachtree Ballroom

11:20 am–12:50 pm

Current Events in Housing

Peachtree Ballroom

1:30 pm–4:00 pm

Atlanta Housing Authorities Tour

 
6:00 pm–8:00 pm Closing Dinner Peachtree Ballroom

Education Session Descriptions

Maintenence Management in the Context of Asset Management Requirements

Description:           
The presentation will focus on the challenges inherent in managing maintenance programs from an asset management perspective in public housing.  The session will include a review of issues, decision points and possible problems confronting PHAs as they convert to asset management in key components of their maintenance programs, including:  how to structure the maintenance function (centralized, decentralized or hybrid); budgeting; inventory control and disbursement; staffing; inspections; and monitoring and reporting.  The discussion will also include the current status of PHAS requirements as they pertain to maintenance as well as an update on proposed changes to the PHAS rule.

Who should attend this session?: All Conference Attendees

Speakers:  
Paul Collins, Quadel Consulting Corporation


Just Get Serious® About Managing Your Time

Description:           
Do you ever think “I wish there were more hours in a day” or “I am always overwhelmed by my daily tasks” or “I feel like I am running in circles and going nowhere”.  If so, this session is for you.  In today’s fast-paced, get-it-done-yesterday world, time management is crucial in order to be focused, stay competitive, and achieve your goals.  After this session,  you will be able to manage your time better by learning how to:

  • Get and stay organized
  • Prioritize daily tasks
  • Conduct an in-depth time audit
  • Manage procrastination
  • Handle distractions and interruptions
  • Reduce time wasters

his exciting session will include individual exercises, valuable personal examples, as well as tips, tools, and techniques to help attendees manage their time better.

Who should attend this session?: All Conference Attendees

Speaker:  
Donna Satchell


The Housing Authority from A to Z

Description:           
This course is designed as an orientation for new commissioners and as a refresher for the seasoned, veteran commissioners.  Housing authority policies and practices will be discussed, including:  required policies, the board meeting, dealing with crisis, reporting requirements, working with residents and staff, the roles of the board and the Executive Director, political concerns, and other housing authority issues.  

Who should attend this session?: Commissioners

Speaker:  
Mickey McInnish, Senior Staff Attorney, City of Montgomery, AL


Making Lemonade from Lemons: Resources and Strategies to Stabilize Communities and Expand Affordable Housing

Description: 
In these difficult times when many communities have been devastated by economic and related social trauma, credit is tight and entities like Fannie Mae and Freddie Mac are being reconfigured, housing authorities find themselves in a new, complex, and often confusing operating environment.  However, this new environment also provides HAs with unique opportunities.  By utilizing new and existing resources and strategies, HAs, working in partnership with state and local government and community non-profits, can be instrumental in making a difference in their communities. To do so, HAs need to have a new roadmap to navigate this new environment.
  
This interactive session will discuss using Neighborhood Stabilization Program (NSP) monies available from the American Recovery and Reinvestment Act (ARRA) and other federal, state and local resources and strategies to navigate the new environment.  This is a session that you won't want to miss.

Who should attend this session?: All Conference Attendees

Speakers:  
Michael Nail
, Senior Industry Liaison, The Mitas Group, Inc.
Kurt Creager, Executive Director, Arizona State University (ASU) Stardust Center for Affordable Housing and the Family
Norm McLoughlin, President, McLoughlin and Associates
Gus Joslin, Deputy Executive Director, Office of Real Estate Development


Doing Well While Doing Good: Environmentally Friendly Capital Projects as Revenue Sources: What Do Energy Companies Have to Offer and How to Assess and Evaluate Options?

Description: 
Years ago, with oil and coal to burn, power companies increased earnings by increasing power consumption, as did gas and water suppliers. Now some utility companies receive incentives to reduce demand and consumption. As public housing authorities consider energy conserving, environmentally friendly capital investments, power companies can be allies improving energy efficiency and reducing resource consumption in public housing. Do you know why power companies care, what they have to offer, or how to find out?

This workshop will present practical approaches to energy efficiency from two regional utility companies. You will learn what help each of them has to offer as you make public housing green, how to discover what your local utility suppliers have to offer, and strategies for partnering with utility companies to improve energy and resource efficiency.

Assessing options available and measuring outcomes from energy and resource efficient capital improvements will be more important than ever. You will also hear of ways to evaluate alternative capital investment projects, monitor efficiency outcomes, and report those outcomes to national, state and local policy makers, administrators and the public.

Who should attend this session?: All Conference Attendees

Speakers:  
TBA


Ethics for HAs

Description: 
This course will discuss ethical considerations for HA staff and commissioners.  It will include information from the HUD guidebook, the ACC, and other resources.  The course is designed to help housing authorities and commissioners avoid situations where ethical complaints may be filed and will offer assistance on common problems and occurrences relating to housing authorities.  

Who should attend this session?: All Conference Attendees

Speaker:  
Mickey McInnish, Senior Staff Attorney, City of Montgomery, AL


Alternative Work Environments

Description: 
This session will cover non-standard work schedules, flextime and telecommuting and will focus on four key areas: Pros and Cons; Essential elements and criteria; Management acceptance and training; and Communication. Current statistics and case studies will be used to bridge concept with reality. The session will conclude with an outlook to the future based on current workforce trends. By attending this session, participants will gain a thorough understanding of various types of alternative work environments, the criteria for success for each, the evaluation process necessary to match the correct alternative work environment to the organization’s needs, techniques for overcoming management objection, key management training areas, how to draft the policy, implementation steps and the importance of the communication plan.

Who should attend this session?: Executive Directors and HA Staff

Speaker:  
Diane Tuccito, SPHR, CCP, GRP, Director, HR Solutions, Kinetix


Procurement Issues for HAs

Description: 
This course is designed for housing authority staff and commissioners.  We will discuss the procurement regulations, an effective procurement policy/procedure, record keeping, bidding issues, project based management issues, and ways to avoid problems with procurement.  We will talk briefly about construction contracts and requirements as they relate to the procurement process.  We will talk about alternatives to make the process run smoother, including blanket contracts, internet use, etc.  

Who should attend this session?: All Conference Attendees

Speaker:  
Mickey McInnish, Senior Staff Attorney, City of Montgomery, AL


Current Mold Issues Affecting Public Housing

Description:           
Don’t miss this informative session on mold. This session will define mold and discuss the real problem with mold. The presenter will recommend steps to limit PHAs liability, inspection and cleaning methods, as well as resources for mold and moisture management, types of claims, recent mold litigation and insurance coverage issues.  

Who should attend this session?: All Conference Attendees

Speakers:  
Jeff Briggs, Senior Risk Control Associate, Housing Authority Group


A Model Board Meeting: Role Play

Description: 
A mock regularly scheduled Board of Commissioners Monthly Board Meeting will be demonstrated. It will illustrate the best practices to be employed in conducting public meetings. This role play exercise will play out the roles of the chair, commissioners, executive director, resident council representatives, legal counsel and the attending public.

Who should attend this session?: All Conference Attendees

Speaker:  
Leo Dauwer, Management Consultant to Public Housing Authorities


Section 3: Compliance Reporting, Challenges and Solutions

Description:           
The purpose of Section 3 of the Housing and Urban Development Act is to provide economic opportunities in the form of employment, training and contracting for low- and very low-income persons, especially those receiving housing assistance. Job creation is the centerpiece of the administration’s current effort to rescue the economy from deep recession. This workshop represents a review of real-world experiences of PHA compliance reporting using form HUD 60002. This activity has become especially important given the focus on tracking jobs generated from the American Recovery and Reinvestment Act of 2009. 

Who should attend this session?: All Conference Attendees

Speakers:  
Rafiq Munir, Program Analyst, Economic Opportunity Division, US Department of Housing and Urban Development
Simone Martz, Section 3 Compliance Coordinator, District of Columbia Housing Authority
Ruth Feggett, Compliance Auditor, Dallas Housing Authority


Are you ready for the Final Income and Rent Rule? Part 1

Description:           
This session (two parts) will cover the aspects of the final Income and Rent Rule.  Specific details will be given on the mandatory requirements for EIV and termination of tenants who do not have a valid Social Security number.  Instructions for working with the reports in EIV as well as PIC will be given to address these new classes of tenants.  Information on the requirements of the use of the SAVE2 system for the new requirement for verification of citizenship and working with mixed families under the new rule will also be given. Suggestions for policy changes to be compliant will be addressed so HAs can achieve a maximum score under the new Asset Management and/or MASS reviews that will be held later this year.

Who should attend this session?: Executive Directors and HA Staff

Speaker:  
Virginia Viles, Housing and Computer Resources and Development


Energy Projects - A Commissioners’ Viewpoint

Description:           
Utilizing HUD's energy reduction incentives may seem like a decision for the executive staff.  This presentation discusses why Board Members should take an interest in the HUD energy reduction program.  This session will answer the following questions:  Is there HUD Funding available that the Housing Authority is not taking advantage of?  Can my Housing Authority leverage HUD’s incentive and the stimulus funding to create additional funding streams?  How can these projects stimulate the local economy?  Can an energy project shine a positive light on your efforts to the local community? How can residents benefit from a project?  These questions and more will be answered in a brief presentation with a concentration on attendee questions and answers.  

Who should attend this session?: Commissioners

Speaker:  
Rich Carroll, National Account Executive, Energy Performance Contracting in Public Housing, Siemens Building Technologies, Inc


Are you ready for the Final Income and Rent Rule? Part 2

Description:           
This session (two parts) will cover the aspects of the final Income and Rent Rule.  Specific details will be given on the mandatory requirements for EIV and termination of tenants who do not have a valid Social Security number.  Instructions for working with the reports in EIV as well as PIC will be given to address these new classes of tenants.  Information on the requirements of the use of the SAVE2 system for the new requirement for verification of citizenship and working with mixed families under the new rule will also be given. Suggestions for policy changes to be compliant will be addressed so HAs can achieve a maximum score under the new Asset Management and/or MASS reviews that will be held later this year.

Who should attend this session?: Executive Directors and HA Staff

Speaker:  
Virginia Viles, Housing and Computer Resources and Development


Asset Management 2009: Everything You Need to Know

Description: 
The “Asset Management 2009: Everything You Need to Know” session is designed for Executive Directors, Chief Executive and Operating Officers, Deputies, Commissioners and housing authority staff. This course is recommended for executive level staff interested in making informed portfolio decisions in the current context of asset management implementation in 2009. Topics of discussion include the new FDS, maximizing subsidy, the proposed new PHAS evaluation system, and critical asset management goals and deadlines.  

Who should attend this session?: All Conference Attendees

Speaker:  
Brian D. Alten, CPA, Asher PHA Finance, LLC


Getting "Shovel Ready"

Description:           
Congress adopted, and President Obama signed, the American Recovery and Reinvestment Act (ARRA) this past February. Among other things, ARRA provides $4 billion to HAs, which they can use to modernize public housing properties while creating thousands of construction-related jobs.  Three billion dollars is available through the regular capital fund formula, while $1 billion will be distributed through a competitive process later this year.  Under the formula approach, housing agencies have one year to obligate their funding.  They must then spend 60 percent of those funds by the end of year 2, and 100 % by the end of year 3.  Given these tighter than normal times frames - and the need to stimulate economic growth through job creation - it is essential that HAs use their funds as expeditiously and effectively as possible.   A panel of housing professionals will discuss their various approaches and how they are putting the funds to best use.  Panelists will outline how they have prioritized some of their projects under the terms of the Recovery Act, and discuss some of the reporting requirements.  Finally, some panelists will detail plans for the $1 billion competitive program, which contains a heavy emphasis on energy conversation and other "greening" techniques.  

Who should attend this session?: All Conference Attendees

Speakers:  
A panel of housing professinals


Atlanta Housing Authority’s Strategic Revitalization Program

Description:           
Atlanta Housing Authority is the largest housing agency in Georgia and one of the largest in the nation, serving approximately 50,000 people. Since the mid-1990s, AHA has sponsored the creation of 14 mixed-use, mixed-income communities, leveraging more than $300 million in HOPE VI and public housing development funds, creating projects with a projected economic impact topping $4 billion.

The goal of AHA’s strategic revitalization program is to create communities where Atlanta’s families from every socioeconomic level can live, learn, work, and play as they pursue their vision of the American dream. To date, more than 10,000 households in Atlanta have successfully relocated from the housing projects and entered mainstream America.

Last year, AHA began closing the final chapter on Atlanta’s housing projects. HUD approved the demolition by June 30, 2010, of the remaining large family housing projects because of their deteriorating condition.

AHA's President and CEO, Renee Lewis Glover has been nationally recognized for her role in transforming U.S. urban policy. By introducing mixed-income communities into our cities, she has improved not only housing, but also public schools, transit access and employment opportunities. In fact, the model Glover created at AHA is now used as the redevelopment blueprint by the U.S. Department of Housing and Urban Development.

Who should attend this session?: All Conference Attendees

Speaker:  
Renee Lewis Glover, President and CEO, Atlanta Housing Authority


Current Events in Housing

Description:           
A popular favorite at PHADA conferences, association leaders and staff will conduct a panel discussion on the major pending issues of the day.  Some of the expected topics include: the current and FY 2010 HUD budget situation; the outlook for major housing authorization legislation including HCV program changes, expansion of the innovative Moving to Work program, and rent simplification; the latest news on the Obama Administration's new public and assisted housing policies.  

Who should attend this session?: All Conference Attendees

Speakers:  
PHADA Staff


Atlanta Housing Authorities Tour

PHADA will conduct a tour on Wednesday, May 6, 2009 at 1:00pm of redeveloped communities in Atlanta, GA.  Over the last ten years Atlanta Housing Authority (AHA) has sponsored the revitalization of twelve distressed public housing communities over more than 1,000 acres of property and with an economic impact to the city of more than $3 billion. All of the properties to be visited on the tour are a part of AHA’s revitalization program.

The tour will have stops at:
Villages of East Lake - 460 East Lake Boulevard - Atlanta, Georgia 30317
Villages of Carver - 201 Moury Avenue - Atlanta, Georgia 30315
McDaniel Glenn - 531 McDaniel Street – Atlanta, GA 30312

With potential interior tours at:
West Highlands - 1810 Perry Boulevard, NW - Atlanta, GA 30318
Centennial Place - 526 Centennial Olympic Park Drive - Atlanta, Georgia 30313

If you are interested in attending this tour, please contact Gwen Lyda at glyda@phada.org by Wednesday, April 29, 2009.  Space is limited and tickets will be given to those confirmed.

  
For more information, contact Stephanie White, PHADA Director of Meetings, at 202-546-5445.

 

© 2014, Public Housing Authorities Directors Association