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Chief Financial Officer
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~~HOUSING AUTHORITY of the CITY OF LONG BRANCH
CHIEF FINANCIAL OFFICER
The Housing Authority of the City of Long Branch, New Jersey, (Authority) is accepting applications and resumes for the position of Chief Financial Officer. Interested candidates may contact the website for application and submittals requirements at www.lbhousing.org or may contact (via email, regular mail or fax) Lisa Hendricks Richardson, Human Resources Manager, Lrichardson@lbhousing.org., 2 Hope Lane, Long Branch, New Jersey 07740, FAX: (732) 222-1809. The deadline to apply is 4:30 pm August 2, 2019. The Authority is an equal opportunity employer. The Authority owns a mix of LIHTCs and PH units, administers approximately 5,000 HCVs, owns an instrumentality, Shore Point Maintenance and Management Corporation, and works with Maestro Community Development Corporation, an affiliate and development arm of the Authority.
The Chief Financial Officer (CFO) monitors, directs and implements the financial activities of the Long Branch Housing Authority. Work involves ensuring maximum utilization of program funds using effective budgetary controls and financial analyses. The CFO performs a variety of administrative and supervisory tasks including maintaining financial records and preparing reports for internal use; reviewing and approving general ledger entries; managing the investment of agency funds; preparing and analyzing the Authority’s low-income public housing, operating budgets, Housing Choice Voucher Program, and various capital or modernization grant programs. The CFO reports directly to the Executive Director on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding. The officer must: be experienced in working with LIHTCs, PILOTs, HUD programs and real estate transactions, accounting regarding non-profits; observe and keep confidential all Authority matter; and must exercise tact and courtesy in contacts with federal and local officials, partners, auditors and departmental personnel.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Assists in performing all tasks necessary to achieve the organization's mission and helps execute staff succession and growth plans. Works with the Executive Director and other management staff to develop the annual operating budget. Works with the Executive Director to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements, including, but not limited to: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines; 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel; and 3) monitoring compliance.
ESSENTIAL JOB FUNCTIONS
Responsible for professional relations with all staff, residents, other organizations and the community at large.
Supervises all financial activities; maintains an efficient management control and reporting system to reflect total performance cost; and maintains various financial records and prepares periodic reports for internal use by the board and to ensure compliance with HUD requirements.
Analyzes operating budgets to ensure compliance and to maintain effective fiscal control for all Housing Authority programs; oversees budget amendments as necessary; makes appropriate ledger adjustments and estimates available funds; and interprets, implements and monitors accounting systems to ensure compliance with federal regulations.
Ensures the overall Housing Authority budgets reflect sound fiscal management and that all costs are prorated according to Federal fiscal policies.
Ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
Establishes and supervises the maintaining of required computerized accounting systems (A/P, TAR, Payroll, General Ledger, etc.) for all Housing Authority programs, and affiliated non-profit businesses.
Ensures that the cash position, cash needs and anticipated receipts from all sources are known at all times and that sound fiscal judgment is exercised in utilizing these funds.
Ensures an accurate monthly and yearly financial close, with any necessary review, accruals, and analysis
Prepares year-end reports; prepares annual Financial Data Schedule submission to HUD, reviews reports, makes recommendations as appropriate.
Supervises staff and oversees processing entries posted to general ledger entry to ensure completion and accuracy of information.
Authorizes the investment of idle funds; ensures an adequate return on investments while maintaining funds' safety and liquidity; and prepares periodic reports on agency investments and securities for presentation to the Executive Director and Board of Commissioners.
Requisitions all funds and proceeds from all sources after full analysis of the cash needs and requirements for the requisition period.
Oversees all required financial reports for all Authority programs and affiliated nonprofit businesses.
Periodically evaluates overall financial progress of all Housing Authority affiliated nonprofit businesses; makes recommendations to the Executive Director, Board of Commissioners and Board of Trustees regarding any improvements that are necessitated to meet the Housing Authority’s goals and objectives.
Reviews audit reports/investigations and follows up with the appropriate department head to ensure that corrective action is taken.
Oversees insurance plans and health care coverage analysis.
Oversees the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
Supervises, trains, assigns and assists Finance Department staff; ensures that departmental personnel are in compliance with the Long Branch Housing Authority policies and procedures.
Evaluates departmental personnel job performance and recommends personnel action as appropriate. Meets with and reports regularly to the Executive Director on assigned responsibilities.
Attends monthly meetings of the Housing Authority Board of Commissioners to report financial status to the Board.
Other duties, as assigned.
The above duties are intended to describe the general content of and requirements for the performance of this job. It is not exhaustive of all essential functions, responsibilities or requirements.
MINIMUM TRAINING AND EXPERIENCE
Education: Bachelor's degree in accounting or related field from an accredited college or university or equivalent work experience and Certified Public Accountant (CPA) license required.
Experience: Three to five years of accounting experience and management experience with the day-to-day financial operations of an organization of at least 100 employees, or with a CPA firm advising such businesses. Two years of direct HUD and/or Housing Authority experience preferred.
Any equivalent combination of education and experience determined to be acceptable.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Physical Requirements: Must be able to operate a variety of office machinery and equipment including typewriters, computers, facsimile machines, calculators, copiers, printers, etc. Must be able to move objects of up to 20 pounds occasionally, and/or up to 10 pounds frequently, and/or a negligible amount constantly. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Interpersonal Communication: Requires the ability to communicate to people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates or assistants.
Language Ability: Requires the ability to read a variety of reports, correspondence, ledgers, logs, requisitions, financial statements, etc. Requires the ability to prepare correspondence, reports, forms, financial statements, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to communicate to groups of people with poise, control and confidence.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in accounting terminology.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; descriptive statistics; statistical inference and statistical theory.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Color Discrimination: Does not require the ability to differentiate between colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
Physical Communication: Must be able to communicate via a telephone.
State Law Requirement: Employees must reside in the state of New Jersey within one year of employment, unless otherwise waived or status is already grandfathered-in.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of the principles, methods and practices of accounting and financial management issues of all Housing Programs, Corporations and other properties owned or managed by the Authority.
Thorough knowledge of modern office practices and procedures and of standard office and accounting equipment. Thorough knowledge of the principles and practices of public administration.
Thorough knowledge of the approved principles and standard practices of centralized, budgetary and accurate accounting, and treasury management.
Thorough knowledge of the approved principles and standard practices of budgeting and accounting standards.
Considerable knowledge of the accounting and financial management practices associated with Authority operations.
Considerable knowledge of the operation of computer-driven word processing, spreadsheet and file maintenance programs.
Ability to maintain standard accounting and control measures for the Authority. Ability to assign, direct, supervise and review the activities of subordinate workers.
Ability to prepare and submit clear, concise and accurate reports and to compile and analyze financial statements and reports.
Ability to effectively express ideas orally and in writing.
Ability to exercise considerable independent judgment and initiative in directing a fiscal control system.
Ability to establish and maintain effective working relationships with other employees, officials and the general public.
- Job ID
- Job Title
- Chief Financial Officer
- Start Date
- Application Deadline
- Salary Range
- no minimum salary specified - no maximum salary specified
- Job Major Category
- Job Posting
- Job Location
- Long Branch, NJ
- Ms. Lisa Hendricks Richardson
- Phone Number
- (732) 222-3747
- Best Method of Contact