Fee Accounting

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Description

The Housing Authority of the City of New Smyrna Beach (HANSB) requests proposals from qualified applicants to provide computerized fee accounting services for its 126 units of Public Housing, 401 units of Section 8 Housing Choice Vouchers, 10 Market Rate units, 10 Development Corp units, and other related grant programs.  The NSB Housing Authority uses MRI Software for its public housing needs including accounting and is a Move to Work agency.    The successful applicants will be familiar with a Move to Work agency and provide services to the Housing Authority in accordance with the monthly and annual accounting cycles:

 

 

  1. Process all documents required for budget and operating subsidy preparation, including subsidy calculation, budget forms, utility estimates, and PHAS financial internet submissions.  Preparation of the PHA operating budget shall include at least one revision.
  2. Perform all operations necessary to maintain the general ledgers and subsidiary ledgers for the Housing Authority, including the following services:

  

  1. Review journal vouchers on a quarterly basis,
  2. Maintain the general ledgers on a quarterly basis, including development of all entries,
  3. Prepare all yearend financial statements and annual closing entries,
  4. Review investment and insurance registers as necessary
  5. Maintain property ledger/capitalized equipment and depreciation schedules
  6. Maintain/Review capital funds/CIAP subsidiary ledgers as required by HUD and subsidiary ledgers for any development funds or grant monies awarded.
  7. Prepare monthly financial statements of public housing, Section 8, Open Market and Development Corp properties.

 

  1. Complete the close out for the fiscal year, to include preparation of all forms required by HUD.  Prepare timely annual unaudited Financial Data Schedule (FDS) submission to the Real Estate Assessment Center (REAC).
  2. Schedule an annual on-site visit in order to provide clarification on pertinent financial matters relative to questions posed by members of the Board of Commissioners, the auditor, the Executive Director and/or other Authority staff.  The successful applicant will also be available as needed to answer questions an auditor may have regarding the financial records of the PHA;
  3. Report to the Board of Commissioners all items unusual in nature, requiring the attention of the Authority.

 

 

       Fee accounting must be in accordance with Generally Accepted Accounting Principals (GAAP) and reporting provisions of applicable HUD and REAC guidelines for Low Income Housing Programs for use in auditing purposes and the Single Audit Act. 

 

       The Housing Authority hereby invites qualified firms/individuals to submit proposals for the above referenced services. Proposers must submit ten (3) original copies of each Proposal in accordance with the requirements of this RFP.  Proposals will be accepted until 3:00 p.m., June 1, 2021.  A facsimile copy (FAX) is not acceptable.

     

        Proposals should demonstrate qualifications for work to be performed.  In evaluating the proposals the Housing Authority of the City of New Smyrna Beach will use the following criteria and points system:

 

  1. Professional qualifications and evidence of the accountant’s ability to perform the work, as indicated by profiles of principals and staff   (30 points)
  2. Availability of the principle fee accountant for on-site consultation including attendance of regular Board meetings if required. (10 points)
  3. Experience with Public Housing Authorities needs and relevant HUD, Move to Work, and REAC requirements  (30 points)
  4. Cost for monthly fee accounting service (20 points)
  5. Knowledge and experience on public housing software (10 points)

 

 

In the proposal, the firm should supply the following information (not all inclusive):

 

           a.   Qualifications/Experience of the firm

           b.   Qualifications/experience of the individual(s) performing the services

           c.    Professional References

           d.    Cost for services

           e.     Cost for Additional Related Services (if applicable)

           f.     Payment Schedule

           g.    Evidence that the accounting firm is registered in Florida

           h.    Evidence of professional insurance policies carried by the firm

 

GENERAL

 

     The Board of Commissioners reserves the right to reject any and all proposals.

 

Proposals and materials contained therein shall become the property of Housing Authority of the City of New Smyrna Beach, Florida upon submittal.

 

       Regardless of outcome, firms shall not hold Housing Authority of the City of New Smyrna Beach responsible for any expense in the preparation of their RFP or in negotiating towards a contract.

  

      Housing Authority of the City of New Smyrna Beach will reject the Proposal of any firm who is debarred by the U.S. Department of Housing and Urban Development (HUD) from providing services to PHAs, and reserves the right to reject the proposal of any firm who has previously failed to perform contract properly.

 

 

      All firms shall provide a signed statement ensuring that no Member of Congress, employee of the U.S. Government, employee or relative of the NSB Housing Authority, has an interest wither direct or indirect, in this project, as proposed.

 

  

Job ID
3609
Job Title
Fee Accounting
Start Date
04/28/2021
Application Deadline
06/01/2021
Salary Range
no minimum salary specified - no maximum salary specified
Job Major Category
RFP
Job Location
New Smyrna Beach, FL
Website
www.newsmyrnahousing.com 

Contact Information

Name
Pope, Teresa
Phone Number
(386) 428-8171
Email
tlpope@newsmyrnahousing.com 
Best Method of Contact
EMAIL